Microsoft Word 2007 to 2016

Section Six: 1 2 3 4 5 6 7

Headers and Section Breaks

Inserting different headers into different section can be a bit tricky. Before we begin then, don't forget the Undo feature in Microsoft Word. The Undo icon is at the very top of Word, on the Quick Access Toolbar, which is just to the right of the round Office button in Word 2007:

The Undo item on the QUick Acces toolbar in Word 2007

There's no Office button in Word 2010 to Word 2016, but the Undo icon is still on the Quick Access Toolbar:

The Undo item on the QUick Acces toolbar in Word 2010

In all versions, you can click the little arrow to reveal a dropdown menu. This allows you to undo several steps at once:

The Multi undo feature

With that in mind, let's add some headers to our booklet.

Click anywhere on your cover page to move your cursor into section 1. Now select the Insert tab at the top of Word. Locate the Header & Footer panel. Click on Header, then the Edit Header item from the menu:

The Header > Edit Header menu

When you click on Edit Header, you'll jump to the Header section on the cover page:

The Header in Section 1

Notice, too, that a new tab appears at the top of Word, the Design tab. Locate the Navigation panel, and click Next Section (just Next and Previous in Word 2010 and 2013):

The Navigation panel in Word 2007 and Word 2010

When you click Next Section, you cursor will jump to the header on the second page, which is Section 2:

The Header in Section  2

Again, click Next Section on the Navigation panel, as we don't want a header on the contents page. Your cursor will jump to page 3, which is Section 3:

The Header in Section  3

Notice that it says "Same as Previous" on the right of the header. This means the same formatting as the header in the previous section. We don't want this. So have a look at the Navigation panel and you'll see that "Link to Previous" is lit up:

Link to Previous on the Navigation panel

Click this button to deselect.

We want different headers on the odd and even pages, so locate the Options panel (to the right of the Navigation panel). Select the item "Different Odd & Even Pages": (You may need to deselct Link to Previous agian, if it switches itself on.)

Different Odd and Even Pages

The Header on page 3 will then look like this:

Odd page header, section 3

We don't want any header on pages that have a title, so click the Next Section item on the Navigation panel. This will jump you to page 4 of your document:

Even page header, section 4

Again, Same as Previous is showing on the right of the header. We want a new header here, so deselect Link to Previous on the Navigation panel. (It's important to do this before typing anything into the header, otherwise you'll have text in headers where you don't want it.)

Now type the words Fairy Tales into the header:

Text entered for the Even page header in section 4

The text Fairy Tales will now appear on all the even pages of your document.

Click the Next Section button in the Navigation panel to jump to the Odd Page Header:

Odd page header

Again, we don't want Same as Previous, so deselect Link to Previous in the Navigation panel.

We'll right-align the headers in the odd page section. To do that, locate the Position panel:

The Position panel in Word 2007 and Word 2010

Click the Insert Alignment Tab to see the following dialogue box:

Insert alignment tab

Select Right, and click OK. Now type the name of the story, which is Cendrillon:

A right-aligned title in the header

As you can see, the text in the header is now right-aligned.

Click the Next Section button on the Navigation panel to jump to your second story, Little Red Riding Hood:

The problem here is that it has the title Cendrillon in the header. To solve the problem, deselect Link to Previous in the Navigation panel. Now delete the text Cendrillon.

Again, we don't want any header on this page because it is one with a story title. So click the Next Section button. Your cursor will be flashing at the start of Fairy Tales on the next page. This is OK the way it is, so click Next Section again.

Deselect Link to Previous again. Now repeat the process for right-alignment, and then type Little Red Riding Hood. Your header will then look like this:

A different title in the section 6 header

Click inside the Header on the page where your Puss in Boots title is. Deselect Link to Previous. Delete all the text from this header.

Click Next Section twice and then, again, deselect Link to Previous. Right-align, and type Puss in Boots.

Click Next Section and your cursor should be flashing in the header where you have your The Ant and Grasshopper title. It will say "Fairy Tales". We don't want this, so deselect Link to Previous. Now delete the text.

Click the Next Section button again, and your cursor will be flashing in the header where you have your The Crow and Fox title. Deselect Link to Previous and delete the text Puss in Boots.

Congratulations - you're done!

Click the Close button to return to normal:

Close Headers and Footers

To view all your hard work, click the round Office button at the top of Word (Word 2007 users only). From the menu, select Print > Print Preview. Word 2010 to Word 2016 users should click the File tab, and then Print. Your first three pages should look like this:

The first three pages viewed with Print Preview

The next two pages should look like this:

The next two pages

Notice that we have the different headers on different sides of the page. Use the scroll bars to view the rest of your document. If everything went well, then the final three pages should look like this:

The final three pages of the booklet

The final two pages should have no headers in them.

OK, all that was a bit tricky, so close Print Preview and we'll move on. Before we do so, it must be noted that if you were printing this document you'd want to print on both sides of the paper. If you did that, then the contents page would be printed on the back of the cover page. To solve this, you can insert a blank page after the cover page by clicking on the Page Layout tab. Then select Breaks > Page Break > Page from the Page Setup panel.

In the next section, you'll design a logo using Word Shapes.

<--Back to the Microsoft Word Contents Page