Microsoft Word 2007 to 2016

Section One: 1 2 3 4 5 6 7 8

Opening Microsoft Word Documents

We'll shortly add an address to the top of our Library Complaint letter. Before we do that, we'll learn how to open a file. After all, you might have closed down Microsoft Word, or your computer might have crashed. The result being that you no longer have your library letter loaded into Word. So here's how to open a file you have saved, and want to work on again.

In Word 2007, click the round Office button in the top left of Microsoft Word:

The Open menu in Word 2007

In Word 2010, you need to click on the File tab in the top left of Word:

The Open menu in Word  2010

If you see your file under the Recent Documents heading, you can simply click there to open it. However, if it's not on the list, click the Open item on the menu.

In Word 2013 and, when you click the File menu, your document disappears and you'll see this screen:

Word 2013 File menu options

Click on Open from the menu on the left and the right hand side will change to this in Word 2013:

Open a document, Word 2013

And this in Word 2016:

Opening a document in Microsoft Word 2016

If your document is listed under Recent or Older Documents, simply click it to open it up. If it's not theres, select a location under the Open heading. Click on the Computer or This PC item and the screen will change to this:

The File > Open locations, Word 2013

Or this in Word 2016:

This PC location in Word 2016

Click on the Browse item again.

In all Word versions, the Open dialogue box appears, and looks like the image below:

The Open dialogue box in Vista and Windows 7

The Open dialogue box looks very similar to the Save As dialogue box. Notice, though, that the File name text box is blank. If you can't see your document in the Documents Library section, you can click where it says All Word Documents. You'll then see a list of file types that can be opened with Microsoft Word:

List of file types that Microsoft Word can open

This is more or less the same list you saw with the Save As dialogue box, under Save as Type. So if you don't see your file displayed, remember to display this list.

But the File Name text box is empty because no file has been selected. A file is selected from the larger white area in the middle. Clicking on the file once with the left hand mouse button will select a file.

In the image above, the document we want is displayed. But if it's not there, you can use the area at the top to search other folders. Click the My Documents item to see another drop down list:

Folder shortcuts

The list shows you all the folders you have in your My Documents folder (this gets shortened to just Documents from Windows 7 onwards). Select a folder to move inside of it.

You can see more areas on your computer by clicking the double arrows just to the left of My Documents, in the image above. You'll then see another list:

Location shortcuts

Again, clicking an item on the list takes you to that location. Have a play about with them, and watch how that dialogue box changes. To get back to where you where, you can either use the drop down lists above, or click the arrow buttons just to the left of the lists:

Back and Forward buttons

Clicking the arrows just below the word Open above will take you either back one folder, or forward one folder. If you get totally lost, just click the Cancel button at the bottom of the Open dialogue box, then start again.

To open a file, though, select it by clicking the file once with your left mouse button. Its name will then appear in the File Name at the bottom. Once it does, click the Open button.

Select a file to be opened

OK, now that you know how to open a file, we can start adding the address to our letter.

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